Annual General Meeting
Saturday, January 12, 2008
Bronte Harbor Yacht Club
Attendees: Colin Alston (Pres), John Fahy (V. Pres), Andrew Sensicle (Sec/Tres), Brian Thomson (Act. Chief Handicapper/EYC rep), Adam Farkas (Act. Asst. Chief Handicapper), Brian Veale (GHPRF), Andrews Hooker (SSYRA), Jamie Dike (TORE), John Crawley (TORW), 36 Handicappers, 4 Guests.
1. Meeting called to order at 10:10 am.
2. Motion to accept minutes from January 13, 2007 AGM. M/S Colin/Andrews Hooker. Carried
3.1. Reports from executive:
Colin Alston (President) – No major issues to report with the exception of the unexpected resignation of Ian McKimmie (Chief Handicapper) due to medical reasons. The Executive asked Brian Thomson (Assistant Chief Handicapper) to step in to fill Ian’s position and asked Adam Farkas (National Yacht Club handicapper) to act as Assistant Chief.
Colin indicated that he will be stepping down as President of PHRF-LO but is pleased with the success the organization has made in setting up checks and balances within the handicapping process and also with the Information and Training sessions that were put in place during his period in office.
John Fahy (Vice President) – Enlightened everyone on the training session planned for this afternoon, as well as, what was planned for the Spring Training Seminar.
Andrew Sensicle (Sec/Tres) – Reported that all was well financially for the organization and that further details will be reviewed later during the meeting.
Brian Thomson (Acting Chief Handicapper) – Reported that they were glad to see new clubs joining or re-joining and that Central Council is utilizing the new Technical Advisory Committee (TAC) for some items of concern.
Bob Porter (Asst Chief) NA
Adam Farkas (Acting Asst. Chief.) – Reported that this has been a good year for him on Central Council and he will continue to work towards Fairness in the Appeal process and New Handicaps and promote transparency of these processes for the members.
3.2. Reports from the District Chiefs:
Brian Thomson (Rep Eastern) – Due to the resignation of Bruce Rand (District Chief) they will be actively looking for a volunteer for the position. Otherwise, there has been good racing, with several new boat handicaps set.
Brian Veale (Golden Horseshoe) – They had 2 meetings, at which they set 6 new class handicaps and had one protest. Otherwise, it has been relatively quiet.
Steve Corona – rep (Rochester) - reported Larry Sill had nothing to report.
Andrews Hooker (South Shore) – They had a couple of meetings and set a few new handicaps. Particularly interested in “What to do with cheaters”.
Jamie Dike (Toronto East) – Actively working on getting a Georgian Bay Lake Simcoe region started.
John Crawley (Toronto West) – They had one meeting where they set 12 new class handicaps utilizing the Polars to assist in assigning the handicap number.
Motion to accept reports as presented. M/S Bill Crandall/Brian Veale. Carried.
4. 2008 Slate of Officers
President – John Fahy
Vice President – Ian McKimmie
Secretary Treasurer – Andrew Sensicle
Chief Handicapper – Brian Thomson
Assistant Chief Handicappers – Bob Porter and Adam Farkas
5.1. 2007 Financial Review – Andrew Sensicle reported that there is an additional $1000 in revenue due to the interest earned on the GIC investments, with a excess of income over expense of $6,697.
Motion to accept 2007 Financial Review M/S Andrew Sensicle/Andrews Hooker. Carried
Andrews Hooker complimented the board on the financial condition of the organization.
· 2008 Budget Proposal & Membership fee review – Andrew Sensicle reviewed the changes being proposed in the 2008 Budget. They included the following:
- Remove Club Dues portion of annual dues ($75 Cdn/$65 US)
- Increase US Certificate fee to equal Canadian fee
- Introduce Race results certificate credit. The certificate fee will increase to $25 however, for those clubs who submit race results, a $5/certificate credit will be applied to there yearly dues resulting in no change to their certificate fee.
- Increase the minimum number of certificates to 7
- Discontinuation of Visa payment option
- Provide trophy for LYRA PHRF divisions $500 maximum.
Motion to accept 2008 Budget proposal. M/S Andrew Sensicle/ Andy Hooker. Carried.
NOTE: See Q &A at end of minutes
5.2. Member Review and acceptance
NEW – Wiarton Yacht Club
Island Yacht Club
REINSTATE – Georgian Yacht Club
DROP – None
Motion to accept new and reinstated members. M/S John Crawley/Rob Lenters. Carried.
6. NEW BUSINESS
6.1. Boats racing without a VALID certificate – Proposal to request that the members mandate the Executive to explore options that would be acceptable without penalizing the clubs. M/S Brian Thomson/Steve Corona. Carried
6.2. Maximum certificate changes per season – Notice: As approved by Central Council, only one change will be allowed per certificate per season.
Motion to accept notice. M/S Brian Thomson/Gord Smith. Carried
6.3. Cheaters – Motion to allow PHRF-LO handicappers to assess a penalty for undeclared modifications. M/S Andy Hooker/NA. Motion Withdrawn.
Amended Motion that PHRF-LO clarify the procedure that the local handicapper should follow to address a certificate that may not truly represent the boat. M/S Andrews Hooker/Brian Thomson. Carried.
7. SPRING TRAINING: “Modification vs Optimization” a PowerPoint demonstration by Bob Porter. April 5th . Niagara on the Lake Sailing Club volunteered to host this event.
8. Next Meeting: First day of Boat show: January 10, 2009, 10:00 am– Port Credit Yacht Club to host.
9. Motion to adjourn at 11:50 AM. M/S Andrew Sensicle/Andrews Hooker. Carried
10. Training / Information Seminar
Assigning an Initial Handicap – the Executive and Central Council presented a repeat of Bob Porter’s PowerPoint presentation from 2005.
2008 Budget Q & A:
Q. Will this be applied to our dues at the beginning of the season or is this a rebate that will be sent after the results have been received.
A. This is a credit that you will see on your yearly (starting in 2008) club dues invoice sent out on February 1st.
Q.Why are the US Clubs not seeing a savings?
A. The US to Cdn dollar exchange rate has changed so all US fees have been increased to match the Canadian fees
Q. My Club is being penalized for not sending in results when our races do not fit the analysis criteria.
A. We accept all races submitted. If they are not Windward/leaward or Triangular courses, then that should be indicated and the Chief handicapper will decide if they will be included.
Q. We combine races with another club but are not getting the credit.
A. We have several clubs that have combined racing. You need to notify the administration office when you are submitting your races that these are combined races and which clubs are involved.
Q. My Club has results but I did not get them sent in in time.
A. We will accept submissions of results up to Feb 15th. The credit will then be adjusted on your yearly dues amount. You will need to contact the administration office if you have this problem.
Q. This seems like a complicated way of handling the dues.
A. Yes and No. The Executive wanted to remove the Club Dues portion of the yearly dues so that the smaller clubs would get a break. Unfortunately, we have a significant group of clubs that use our information without applying for a certificate or submitting race results and we did not want to offer this savings to them. So the concept of a per certificate credit was created.