Executive Meeting

Royal Hamilton Yacht Club

November 17^th 2007

 Minutes

Attendees: Colin Alston (Pres), Andrew Sensicle (Sec/Tres), Brian Thomson (Chief Handicapper), Bob Porter (Assnt.Chief Handicapper), Diana Riley (Exec. Asstnt) 

1)      Meeting called to order at 9:30 am

2)      Motion for acceptance of minutes from Feb 24, 2007 -  M/S Colin/Andrew. Carried           

3)      Items for review from last meeting:

a)      US Sailing proposals – Bob Porter N/A

b)      DMS Support – Suggested that Diana Riley make a call to local college (Mohawk) and speak directly to Professor in department. Suggestions for how to approach this ie: Co-op student etc.
Also: On-line renewals and auto update - Andrew to seek help from a qualified person familiar with Joomla and Mysql.
M/S Colin/Andrew. Carried

4)      Technical Committee – Andrew Sensicle

1. Improvements to the Whisker Pole rule – The TAC suggested that the WPL handicap adjustments calculation could be improved or removed.
Motion to present this to Central Council for consideration. M/S. Andrew/Colin. Carried

2. Calculated ASP from Inter-club races vs club races. Andrew supplied an example of NFS analysis with boat results from Inter-club vs club races.
Motion to TAC committee to draft resolution for presentation to Central Council. M/S Colin/Brian. Carried.

3. Consideration of continuous functions rather than 3 sec/mile steps.
The TAC suggested that rounding of the ASP to 3 sec/mile be done only at the end of the handicap adjustment process.
The Executive suggested that work examples be presented to the Executive at the next meeting.

4. Concern about factors affecting performance data

a) Divisional rating spreads – It is recognized that large rating spreads within a fleet are of concern in our performance data.
b) The TOT "Q" factor – The TAC reported that Steve Corona is presently doing a project to re-assess the “Q” factor.
The Executive suggested that the TAC pursue these items further as these are related to Item 4) 2. above.

5. Heads-up about crew weight – these are factors that should be looked at. Item tabled.

5)      Executive Slate Review for 2008
Colin Alston will not be standing for the position of President for 2008.

John Fahy has agreed to stand for the position of President.
Ian McKimmie has agreed to stand for the position of Vice President
Andrew Sensicle has agreed to remain standing as Sectretary/Treasurer
Brian Thomson has agreed to stand for the position of Chief Handicapper
Adam Farkas has agreed to stand for the position of Assistant Chief Handicapper
Bob Porter has agreed to remain standing as Assistant Chief Handicapper

6)      Training & Education Seminars for 2008: Colin Alston

a)      AGM Handicapper session: Ian McKimmie will be asked to present Bob Porter’s PowerPoint presentation on “Assigning an Initial Handicap” as presented in April 2006.

b)      Spring Training Session: Bob Porter will make a presentation on “Modified Boat vs Optimized boat”

7)      Financial Review and Budget Proposal – Andrew Sensicle

a)      Remove “Club Dues Fee” from yearly renewal fee and to increase minimum number of certificates to 7 with no increase to Canadian Certificate fee. US Certificate fee to be increased to match Cdn.

b)      $500 toward trophy for LYRA PHRF divisions

c)      Travel re-imbursement set at 30 cents ($0.30) a kilometer.

d)      Executive Assistant Remunerations increased by $1/hour.

All above in Motion. M/S. Andrew/ Bob 

8)      Boats racing without a valid PHRF-LO certificate – Brian to frame a proposal for the AGM.
Consideration to have boats added to Club roster by the issue of an “Incomplete” certificate, when results for at least 3 races are showing up in submitted race results but the owner has no valid certificate.

9)      Next Meeting: Tentatively Scheduled November 15, 2008, 9:00 am, RHYC

10)  Adjournment 11:20 am.