Annual General Meeting
Saturday, January 13, 2007

 Port Credit Yacht Club

MINUTES

Attendees:  Colin Alston (Pres), John Fahy (Vice Pres), Andrew Sensicle (Sec/Tres), Brian Thomson (Asst. Chief), Brian Veale (GHPRF), Larry Sill (Roch), John Crawley (TORW), 33 Handicappers and 4 guests.
Absent: Ian McKimmie (Chief Handicapper), Bob Porter (Asst. Chief)

1.       The meeting was called to order at 10:18 am

2.       Minutes from January 14, 2006 AGM were accepted as written. M/S. Marshall Reutlinger/Vic Corum. Carried. 

3.       REPORTS
3.1.       Reports from executive:

Colin Alston ( President ) reported that the organization is financially stable. Ongoing communication with related organizations will be continued. PHRF in general is very strong in North America.

John Fahy (Vice President) briefly reviewed what the afternoon seminar would entail and that the Spring seminar will include Mark Ellis, Don Finkle and a boat builder (not yet secured).

Andrew Sensicle (Sec/Tres) reported that we were financially healthy.

Ian McKimmie (Chief Handicapper) N/A

Bob Porter (Asst Chief) N/A

Brian Thomson (Asst. Chief.) reporting for:

                        Ian McKimmie (Chief Handicapper) is presently re-writing the bylaws.

     Bob Porter (Asst. Chief) resolved the +6 sec change problem, which results in a more equitable rating when compared to North America. Will be looking at the NFS differential. He also contacted all clubs to get race results into the admin office. Attended 2 US PHRF meetings and reported that we appear to be more progressive.

     Brian Thomson (Asst. Chief) reviewed appeals prior to presentation to Central Council. 

        3.2.       Reports from the District Chiefs:

Brian Thomson for Bruce Rand (Eastern) held 2 meetings with several new ratings being set and a few appeals, one overturned by Central Council. Would like to request a plaque be presented to Jack Schneider on behalf of PHRF for all the work he has done in the past.                      

Brian Veale (Golden Horseshoe) held 2 meetings, there were a couple of new ratings set and resolved a few issues such as the Catalina 320, Blusail and Cal 30 Mod. All is quiet.

Larry Sill (Rochester) had a meeting in November where several new ratings where set, working on an easier way to supply one-design certificates.                    

Unknown (South Shore) N/A

Jamie Dike rep (Toronto East) held one meeting where 2 appeals were heard and 2 modified and 3 new boats rated.

John Crawley (Toronto West) held 2 meetings, 21 new ratings were set and a couple of Mod ratings.

4.       Nominations/Election of Officers – All current Executives were willing to stand for another year. No new nominations were brought forward. All current Executives were re-nominated and voted in for 2007.

5.       Business:

5.1.       2006 Financial Review – Motion to accept report as presented. M/S Andrew Sensicle/Bill Crandall. Carried.

·        2007 Budget Proposal & Membership fee review  - Motion to accept budget as presented. M/S Andrew Sensicle/Bill Crandall. Carried. 

5.3.       Member Review and acceptance

NEW – Club Quebec Yachting Regional Championship

REINSTATE – none

        DROP – Georgian Yacht Club & Club Nautique de Vieux Port
Motion to accept New member of PHRF-LO. M/S Andrew Sensicle/Brian Thomson. Carried

6.       NEW BUSINESS

6.1.       District Allocations – A complete review of current district allocation and possible changes may be necessary to ensure representation on Central Council. Currently South Shore and Toronto East do not have District Chiefs.

6.2.       Special Meeting Minutes – Hank Stuart noted that the minutes to the Special meeting held in March of 2006 where not included here for approval. Diana Riley had a copy available and the minutes were read aloud.
Motion to accept minutes as read. M/S Hank Stuart/Paul McDonald. Carried with one apposed.

6.3.       Review of Race Results – Glenn Freeman questioned the new practice of including all boats racing faster than their rating and was concerned about the impact this had on his clubs results.
Diana Riley explained that the change had absolutely no impact on individual results as all the results are still processed exactly the way they always have. The inclusion only changes “what is included” in the Summary data for classes where boats are racing over –50 calculated ASP.

6.4.       Plus 6 Change in Analysis – Steve Corona inquired if the 6 sec change was reflected in the analysis as not to skew the data. Diana Riley explained that “yes” all ASPs and Calculated ASPs were increased +6 to insure the change done in the spring did not affect anything.

6.5.       Rating Changes in Analysis – Steve Corona inquired if regular yearly rating changes are also reflected in the past data. Diana Riley explained that at the present time the program does not do this.

6.6.       SP List in Table format – Adam Farkas requested that all Class data be available in a table format to be used for boat comparisons. Filtered data would be useful when assessing new ratings. Diana Riley explained that this would be something that we hope would be available on the “New” web site once it is complete. For the time being, all individual requests will be granted (if possible). 

7.       Next Meeting: Discussion surrounding the date being set on First day of Boat show. Some handicappers felt that this date was not best and that the following Saturday would be better. A vote for both weekends was taken ending in a tie 9/9. All others did not have a preference. A forum pole will be taken for the 2009 AGM date.
Date set to January 12, 2008, 10:00 am– Glenn Freeman volunteered Bronte Harbour Yacht Club as host.

8.       Adjournment at 11:30 am

9.       Training / Information Seminar

Presentation by STEVE KILLING