Executive Meeting

Royal Hamilton Yacht Club

November 25^th 2007 

Minutes

Attendees: Colin Alston (President), Andrew Sensicle (Sec/Tres), Ian McKimmie (Chief Handicapper), Brian Thompson (Asst. Chief handicapper), Bob Porter (Asst. Chief handicapper), Diana Riley (Executive Assistant). Absent: John Fahy (V. Pres).

1.      Meeting was called to order at 9:16 am

2.      Motion to accept minutes of -  October  29, 2005 (attached) M/S Bob Porter/Ian McKimmie. Carried.

    3.      2006 Financial Review- Motion to accept 2006 review as presented. M/S Bob Porter/Brian Thompson. Carried.

      2007 Budget Proposal – Motion to accept 2007 Budget proposal with the following additions/changes: M/S Bob Porter/Brian Thompson. Carried.

1.      In light of the $24,000 proposal received from IDS (Ian Shearer) and in order to move forward with the enhancements to our web site as scheduled, Andrew Sensicle and Diana Riley will work with a Content Management System to produce the end results needed. Include $2000 budget for this under “Special Projects” (not including Diana Riley’s hours).

2.      In light of the number of projects being worked on by the Executive and Central Council and to better report where the Executive Assistant hours are being used. It was felt that there should be sub-totals included for each of the 5 major uses of her time.

3.      Executive Assistant remunerations – Motion to give increase of $1.75 per hour effective January 2007. M/S Ian McKimmie/Andrew Sensicle. Carried.

4.      BYLAW REVIEW – Ian directed to modify the current Bylaws with movement toward a full re-write by Ian over several years. Also to be a separate document from the Handbook.

5.      District Allocations -  Due to the ongoing trouble that SSYRA has had regarding District Representation it was suggested that they be disbanded. Ian McKimmie will chair a meeting at SSYRA with “How they want to handle their future” as an agenda item. This will give them an opportunity to voice their opinions on this. Ian to supply outcome as soon as possible.
Toronto East is also experiencing the same pains and it is suggested that the project to re-allocate districts be re-visited. Brian Thompson’s document was not available but is attached for review.
To be placed on the Agenda for the AGM !

6.      Training & Education Seminars: For 2007 – John Fahy (not able to attend)

AGM (Jan 13th) session proposal: To contact Steve Killing to speak on issues raised by Al Declerq at the seminar in the spring – Colin Alston to contact him.

SPRING (March 31st) session proposal:  A 3 person panel to discuss ways they can assist us in establishing handicaps. Compensation of $200 will be offered to panel members.

Don Finkle (Boat Broker) will be contacted by Bob Porter
Mark Ellis (Designer) will ask Brian Veale to contact him on our behalf.
Mr. Wiggers (Builder) will be contacted by Colin Alston.
Will ask Oakville Club to host this on March 31^st at 1:00(following the CC meeting). Open to club representatives and certificate holders. There will be no charge for this event.

7.      Relations with Governing Bodies –  it is the desire of the PHRF-LO Executive to continue to forge a relationship with the representatives (Paul Ansfield) of the US Sailing PHRF committee and continue to network with other PHRF organizations. Lake Erie’s representative (Bill Kellner) requested a copy of our race analysis.
Copies of our 2006 analysis will be sent to both Paul Ansfield and Bill Kellner once it is ready for distribution.

8.      Appeals to US Sailing – Deferred to the next Central Council meeting due to Bylaw re-write.

Original motion as stated by Central Council on March 25, 2006: (concerning report from attendee at the Spring US Sailing PHRF meeting and additional discussion) recommends that the Executive and membership not endorse any appeals to US Sailing.

9.      Next Meeting: Tentatively Scheduled November 17, 2007, 9:00 am, RHYC

10.  Motion to adjourn at 11:09 a.m.