Executive meeting minutes

Sat April 4^th 2009

Attendees: John Fahy (Pres), Andrew Sensicle (Sec/Tres), Brian Thomson (Chief Hand), Adam Farkas (Asst. Chief Hand), Bent Voetmann (Guest)

1/. Call to order at 11:10
2/. Motion to Accept Nov 15^th minutes. P: Brian S: Andrew carried

3/. VP Position: Ian McKimmie will no longer be able to serve as Vice President.
Bent Voetmann was appointed VP until the next AGM P: Adam S: Andrew carried

4a/. The privacy policy was discussed at some length. Proposal to adopt a short section stating the following:

 “The purpose of PHRF-LO is to equitably handicap boats on Lake Ontario.

In furtherance of this mission, certificate holder’s names, boat names, yacht club affiliation, boat information, and handicap will be available for public viewing on our web site. This is to enable handicappers and regatta organizers to fairly determine if a handicap is correct and to ensure fair racing on the lake. Certificate holder’s physical address, mailing address, telephone, mobile phone, fax number and email address will not be revealed unless permitted by the individual in question.
Handicap certificates are made available for viewing on our website by Registered Member Club Handicappers on Lake Ontario who have secure password authentication.

Personal information supplied to us may be used to keep the provider informed and up to date on the activities of PHRF-LO.”

P: Brian S: Bent carried

4b/. Event Sponsorship: It was agreed
(a) that sponsorship donations should apply to distance races as well as course races providing the results are provided.
(b) $500 should be donated to Ontario 300 Committee in addition to the $350 already donated to “CORK Offshore Eastern Lake Ontario Championship” P:Andrew S:Bent carried

5/. New business: Excess Funds
Andrew pointed out that for the last four years our funds have been building due to increased certificates; expense economies and also that we have not been spending our budgets. He suggested we should find other ways to promote PHRF-LO and also spend more on development. Andrew should ask Diana to review progress against the program development list she produced a couple of years ago. P: Bent S: Andrew.

6/. The meeting adjourned at 11:56