Executive Meeting
Fifty Point Meeting Room
November 15th 2008
Minutes
Attendees: John Fahy (Pres), Andrew Sensicle (Sec/Tres), Brian Thomson (Chief Handicapper), Bob Porter (Asst. Chief), Adam Farkas (Asst. Chief), Diana Riley (Exec. Assist).
1) The meeting was called to order at 9:15 am.
2) Motion to accept minutes of Nov 17, 2007 – M/S Andrew/Brian. Carried
3) Items for review from last meeting: Postponed until after Time On Time factor review.
a) Consideration of continuous functions rather than 3 sec/mile steps – TAC
b) Concern about factors affecting performance data - TAC
a) Divisional rating spreads
b) The TOT "Q" factor
4) Executive Slate Review for 2009 - John Fahy indicated that he would stand for another year however felt that a replacement should be sought for 2010. All others will continue to stand.
5) AGM : Discussion regarding the option of holding the AGM at a meeting room at the Toronto Boat Show. Initial contact indicated that the fee for the meeting room was reasonable but details regarding group rate tickets and show access will need to be confirmed. Noted: Parking fees would not be paid by PHRF-LO.
6) Training & Education Seminars for 2009:
a) AGM Handicapper session:
Colin Alston will be contacted to give a short 20 minute speech on the Portsmouth system. Given that the AGM may well be held at the Boat Show, no afternoon training session will be held. Handicappers will have the option to attend the show.
b) Spring Training Session: March 28, 2009, host club tba:
Jim Teeters, a prominent member of US Sailing, ORR and IRC will be approached to speak at our Spring Training Session. Bob Porter will contact him.
7) Financial Review and Budget Proposal –
a) Andrew Sensicle presented the Financial review and 2009 Budget proposal. Motion to accept the reports as presented. M/S Brian/John. Carried.
b) Questions had been raised (regarding the $60 fee) by handicappers who assist owners from Non-member clubs in obtaining a certificate. Should some of this fee go to the handicapper or Club?
Motion to give back $20 of the fee in the way of a credit on the clubs next dues invoice. M/S Adam/Brian. Carried.
8) Other Business:
a) Boats racing without a Valid certificate – As mandated by members at 2008 AGM.
From AGM Minutes: Proposal to request that the members mandate the Executive to explore options that would be acceptable without penalizing the clubs.
Several things were discussed and agreed:
· Self promotion by continuing to offer LYRA $500 for keeper prizes for PHRF races with the understanding that all participants in the race “must” hold a valid certificate.
· Offer easier access to obtaining a certificate. Owners will be permitted to apply directly to the PHRF administration office. Admin will process the application once handicapper approval has been obtained.
· Starting in 2010, clubs will be billed for a certificate in their annual dues invoice for each racer that appears in their 2009 race results with greater than 3 races. This will continue yearly.
b) PHRF vs IRC – Letter from Bent Voetmann - a letter will be drafted and distributed to Brian Thomson and John Fahy. Final letter to be signed by both John Fahy and Brian Thomson..
The letter will include:
· Misquoted statements will be refuted.
· IRC boats where separated to give PHRF boats fairness
c) Races received late (after Dec 31) – Diana Riley expressed some concern with issues arising when processing a clubs races after the “year” of the races has passed. Approval was given to mandate that clubs submit their races at least 1 week before the December 31st deadline in order to be processed.
NO LATE RACES WILL BE PROCESSED!
Notice will be sent to clubs who have not submitted their races to date with this notification.
9) Next Meeting: Tentatively Scheduled November 21, 2009, 9:00 am, RHYC
10) Adjournment