Executive Meeting 2023

Agenda

1)     Call to order

2)     Acceptance of Agenda

3)     Acceptance of minutes – November 29, 2022 - Zoom

4)     Presidents report - Larry Huibers

5)     Training and Education – Rob Lenters

a) At the AGM -

b) At the Spring Training -

6)     Central Council - Handicapping Report

a) Manual Changes for 2024 - Adam Farkas - for presentation at AGM (Jan 20, 2024) 

• Point to Point Handicap
• Graduated Centerline Credit
• Mast Change Adjustment

b)   Manual Changes for 2025 - Adam Farkas & Owen Schneider - for presentation AGM (Jan 20,2024)

c)    CC Project review - Brian Thomson

• Keels as Adjustments
• Props as Adjustments
• Race Analysis

d)   Application Form update - to standardize Application -> OLC Worksheet -> DMS – Diana Riley

7)   Financial Review and Budget Proposal – Alison Jones & Diana Riley

a)   2023 Financial Review

b)   Admin Remuneration - already set

c)   Administrative Project review - Diana Riley

• On-line certificates - Certificate Worksheet – DONE ready for Jan 1st
• Upgrade to Access 2019 - for 2024 - Est. IT hours = 20, Admin = 20 (dr est)
• Point to Point Handicap on Certificate - for 2024 - Est. IT hours = 30, Admin = 10 (dr est)
• Graduated Centerline Credit - for 2024 - Est IT hours = 30, Admin = 10 (see estimate)

d) 2024 Budget Proposal - Alison

8)    AGM Bylaw Changes - None

9)   Member Review:

a) Provisional Clubs: - OOYC - one year extension was given at the AGM to move membership status from Provisional to Member.
Otherwise, membership will be dropped.

OOYC - 4 Certificates, race results submitted

b) NEW – None

c) REINSTATE – None

d) DROP – None

e) Other:

f) District Alignment:

10)     Other Business:

a)   Executive Slate 2024   

b)   AGM: No change

c)   Strategy Session for PHRF-LO of the future (5 - 10 years) - Alison Jones & Brian Thomson

d)   Chapman Championship Awards - presentation date and event - Diana Riley

Note: 2023 presentation started 10:20 am due to technical and room issues. AGM started 11:00 am and ended at 1:30 pm
- Significant set up time and organization is required. (1 hour)
- Extra seating needed if overlapped with AGM. Room is barely large enough for AGM.
- Boat show opens at 10:00 am.
- Presentation total time (2 hours)

11)   New Business

a) 

12)   Next Meeting: 4th Saturday in November

 13)   Adjournment of Executive