Executive Meeting Zoom

Agenda

1) Call to order

2) Acceptance of minutes – Aug 13 - Zoom

3) Executive Slate Review for 2021

            Please advise if you will be stepping down!!

5) Zoom Webinar - Proposal to purchase and use this tool for upcoming AGM & Spring Training on scheduled 2021 dates (below).

4) Training and Education WORKSHOP– Bill Topping

a) AGM (Jan 16, 2021 - Zoom Webinar) – Presentation of Changes for 2021 - Adam Farkas

b) Spring Training - 

In Person Minimum Attendees: - Alison & Diana
Consider setting a minimum number of attendees required or cancellation of event by a specified date.

March 28, 2021 - Zoom Webinar

2022 - SW (GHPRF/SSYRA) - Looking for Host Club!
2023 - EAST (EYC & ROCH) - Looking for Host Club
2024 - TOR (TORE OR TORW) - Looking for Host Club!

5) Financial Review and Budget Proposal – Alison Jones & Diana Riley

a)     2020 Financial Review

Clubs with Credit Balance Forward: see Member report under documents

b)      Promotion of events using our handicapping system - Alison Jones

• PHRF-LO Chapman - LYRA Award - Discontinued
  
• PHRF-LO Champman Season Championship - Cancelled for 2020
• PHRF-LO Chapman New Racer - Race Analysis Award - Cancelled for 2020

c)      Admin Remuneration

d)      Project review

On-line certificates (Event Certificate) - Project update - Diana Riley

e)      2021 Budget Proposal - Alison & Diana

F)  

6)  Member Review: See Member report under Documents

a) NEW – None
OOYC - Provisional member - rejoined in 2019 paying for 10 certificates in advance. Only had 7 certificates issued with no race results in 2019.

b) REINSTATE – None

c) DROP – None

d) Member Review - COVID & Racing
     See Member Report under Documents
      Reference: 2017 High Water club dues deposit adjustment (see sample under Documents)

Other:

7)     New Business:

a) Access to the Handicappers Worksheet - based on OLC above

b) BYLAW Changes:

1. Need to review and clarify voting rights at the AGM.

• Section 7.3.2 Members Rights and Responsibilities - needs to include one (1) vote per Member
• Section 8.1 Annual General Meeting - needs to clarify the use of proxies.

c) Strategy Session for PHRF-LO of the future (5 - 10 years) - Alison Jones & Brian Thomson

d) Review of ability to move to owner paid certificates: E-commerce, programming etc.

8)      Next Meeting: 3rd Saturday in November
          Tentatively Scheduled November 20, 2021, 9:00 am

9)      Adjournment of Executive