Results Must Include

Certain information is absolutely necessary in order for your club/organization’s race results to be processed, but in order to quicken the process please send your results in one of the following formats:

 

ALL RESULTS​ MUST ​INCLUDE

1. ​Your name, phone number and club.

In case there are problems with your race results, a contact is necessary. We realize that many handicappers do not handle the race results and thus must act as middleman. We would prefer to go direct to the source for any problems we may have.

2. ​Division description​­i.e.: Spinnaker or NFS/White Sails

This is needed to ensure that the results are analyzed within the correct group. Please let us know if you have any one design class races that start with the regular fleet. These fleets can be analyzed together!

3. ​Exact Yacht Name and Class - ​­please do not abbreviate! 
   1. In all cases a search for the name of the boat in our database can be done to retrieve the class, but not the reverse.
   2. Unregistered boat name changes, multiple boat names and unregistered boats can result in that boat or the whole division being removed from the results if the exact class cannot be determined. Our database includes 4000 boats, which can make it impossible to decipher which boat is which.
      
      
4. ​Elapsed Time​–The elapsed time is required for the race analysis program.

Some scoring programs such as Quickscore (see special note), do not show elapsed time on any race printout but the times are available through other sources (see acceptable formats).

Fleets

FLEETS MUST BE SEPARATED

Spinnaker, No Flying Sails and One Design ​­please indicate these fleets or boats!!

One Design fleets can be combined with regular fleets​ONLY IF​:

• they race the same course
• a start time within 12 minutes of a similar (ASP) fleet
• are essentially racing against the regular fleet.

Please notify the admin office if your OD fleet conforms to the above.

It is at our discretion that combined fleets are included so this may not be possible for all results.

Min. Data

MINIMUM DATA

1. Each race must have a minimum of 3 boats competing.
2. Each boat must have raced a minimum of 3 races.
3. If these minimums are not possible the race or boat will be removed.
4. In many cases, boats are removed due to lack of information. When this happens a domino effect often takes place whereby, a race must be removed, then another boat removed, then another race removed, etc. etc. until in extreme cases the whole division must be removed.

Things to Consider

THINGS TO CONSIDER

Wind Conditions are Important

In order to ensure the best possible data,​winds between 5 and 20 knot are best​.Wind conditions should be recorded or races with poor conditions should be excluded or marked for exclusion as these will make for poor or inaccurate results. If (after analysis and close review) it is suspected that the wind condition may be having an effect on the results (and no wind condition has been noted) races may be removed from the analysis on suspect only.

Special Regattas

Any races that do not ideally consist of a triangular racecourse (consisting of equal lengths reaching, beating and running) or windward/leeward (of equal legs) should be excluded or marked for exclusion. Exclusions would include races such as: long distance, single handed, etc.

Submitting to PHRF

SUBMITTING TO PHRF­LO

Quickscore

Dan Hollands has built a utility into the program that allows us to export the information in the format set out below (See: Spreadsheet). This can be used with most of the recent versions of Quickscore. This utility is not in all versions so please send all your QS data files (you may want to compress them into a Zip file if necessary) and we will process them to obtain the necessary information.

Sailwave

Tim Francis (a Handicapper for Sail Georgina) has developed an on­line utility that will extract the data into the exact format that is readily importable into the PHRF­LO Race Analysis program. Please go to:

http://phrf­lo.appspot.com/sailwave.html

NOTE:​If you are unsure or unable to use this process, please send the Sailwave blw data files to the PHRF­LO administration office and the information will be extracted for you.PREFERED Formats:

Spreadsheet:

You can download a sample excel spreadsheet or follow the rules below:

This format is readily imported into the DMS program. The format for importing is as follows:

The first 2 Rows will consist of the Date of the Race and Wind Speed eg:

	Race 1	Race 2	Race 3	Race 4
Row 1­ Date of Race	Aug 12,2005	Aug 19, 2005	Aug 26, 2005	Sept 2, 2005
Row 2­ Wind Speed	15 kts	20 kts	2­5 knts	12-­15 knts

 

The next rows/columns will consist of information on each boat

 

	Column 1	Column 2	Column 3	Column 4	Column 5
	Boat Name	Class of Yacht	ASP	Owner/skipper	Sail number
Row 3	Boat One	J 24 ODR	162	J. Smith	1234
Row 4	Boat Two	C&C 33	180	B. Simpson	5678
Row 5	Boat Three	Mirage 24	150	S. Bailey	1597

 

The adjacent rows/columns will contain the elapsed time of each boat in each race eg:

 

		Column 6 ­	Column	Column	Column 9 ­
		Race 1	7­Race 2	8­Race 3	Race 4
Row 3	Boat One	012356	0032	010155	004513
Row 4	Boat Two	012220	005500	010013	004837
Row 5	Boat Three	013031	010020	010529	005346

 

Final Note

A FINAL NOTE

In an effort to reduce the amount of preparation time required to process some of your results, I am now asking that they be submitted in one of the “preferred” formats. This will ensure that your results are processed quickly and accurately and in time for the AGM. Your cooperation is greatly appreciated.

Regards,

Diana Riley PHRF­LO Executive Assistant